| Exhibitors Guide for the 2009 Big Event Annual Trade Fair! |
Welcome to The BIG Event Trade Fair Exhibitors' Guide
-- the source for exhibitor information on the Massachusetts Association
of Insurance Agents Trade Fair! We're pleased that you are interested in
exhibiting at The BIG Event Trade Fair.
The show will run from Friday, October 30 to Saturday,
October 31, 2009. Our members always look forward to this annual event
because of the quality and quantity of exhibits. As a result, this show will
continue to grow and entire agencies will be bringing in their Customer Service
Account Reps for
. . . Appreciation Saturday, October 31st!
Again,
this year we will be offering you an Exhibitors' Lounge that will be open
as a special place for you to check in, get your name badges & information,
and to pick up the Full Convention Registration
package of tickets (includes ALL food & drink tickets) -- if you
choose to pre-purchase them at the exhibitor
discount price of $150.00 per person. Don't forget... the Exhibitor's
Lounge is your place to re-energize with a cup of coffee or
cold soda.
We
know that if you plan to exhibit with us at The BIG Event Trade Fair, you'll
make 2009 a complete success!
Sincerely,
Sheron
Gagnon
Trade Fair Manager
P.S.
See me at this year's show and put a deposit on your booth for next year!
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Q.
What is The BIG Event Trade Fair?
A. The Massachusetts Association of Insurance Agents Annual Convention and Trade
Fair is The BIG Event for independent insurance agents
in Massachusetts.
Q.
Who are the Massachusetts Insurance Agents and how many attend?
A. The Massachusetts Insurance Agents are independent insurance agents -- small
business people -- who belong to a professional trade association and who run
their independent insurance agencies as authorized agents of insurance companies.
Approximately 1,800 professional independent insurance agents and customer service
account reps. attend the Massachusetts Association of Insurance Agents Annual
Convention and Trade Fair. Insurance company reps. from the 60+ sponsoring companies
are also in attendance at The BIG Event to meet and
entertain the agents.
Q. When
is The BIG Event Trade Fair?
A. The BIG Event Trade Fair is Friday, October 30 & Saturday, October 31, 2009.
Q. What
is the location and hours of The BIG Event Trade Fair?
A. The BIG Event Trade Fair is held at the Marriott Hotel, Copley Place,
110 Huntington Ave, Boston, MA 02116.
The BIG Event Trade Fair will be
OPEN to the public from:
Friday,
October 30, 2009 from 9:00 a.m. to 1:00 p.m.
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and
Saturday,
October 31, 2009 from 9:00 a.m. to 2:00 p.m.
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Q.When are exhibitors
allowed to set up their booths?
A. Exhibitors will be allowed to set up their booths on Thursday,
October 29, 2009 from 4:00 to 7:00 p.m. and
on Friday, October 30, 2009 from 7:00 to 9:00 a.m.
Q. When are exhibitors allowed to dismantle their booths?
A. All Exhibitors MUST KEEP their booths OPEN during
the hours that The BIG Event Trade Fair is open to the public on Friday, October 30, 2009 from 9:00 a.m. to 1:00 p.m. and Saturday,
October 31, 2009 from 9:00
a.m. to 2:00 p.m.
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Exhibitors will not be allowed
to dismantle their booths until Saturday, October 31, 2009 at 2:00
p.m. If you fail to stay for the duration of the Trade Fair, you will
not receive your $100 rebate voucher and you will not be invited back
to the show. |
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Q. What is the cost for a booth at The BIG Event
Trade Fair?
A. The cost to exhibit at The BIG Event Trade Fair is $825.00
per booth. Stay for the entire Trade Fair and receive a $100 rebate voucher;
otherwise, you forfeit the $100 and you will not be asked back.
Q.
What do I get for $825.00?
A. You will get…
- Booth Space....DOES
NOT INCLUDE TABLE & CHAIRS OR ELECTRICITY
- Standard Booth ID
sign
- Access to the Exhibitors'
Lounge
- 5 guest passes by
request
- Exhibit Hall Security
Guard Service
- Unlimited number of
pre-registered booth workers
[$10 fee for AT-DOOR booth worker registration]
- Attendee Listing
by email upon request
- Participation in
our virtual Trade Fair at massagent.com® with
linkage to your website
- Listing in The
BIG Event promotional material that we email
- Description of your
company in the Official Convention Program Book
- Listing in the Wrap-Up
Bulletin
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Q. What
informational email can I expect to receive from you?
A. You will receive…
1. A request
for a brief description of your company's
product/service.
2. A request
for your booth workers' names so
I can pre-register them.
3.
The Marriott Hotel Registration Link if you need to reserve a
room.
4. Program
Ad Order Link so you can place an ad in the Convention Program Book.
5. Program
Schedule Link and Directions Link.
6.
An informational
emailing one month before The BIG Event including
links to:
- Furniture Order so
you can order your table(s) & chair(s) from Champion Exposition
Services. THE BOOTH IS NOT FURNISHED.
- Electrical Service Order
- Dedicated Telephone Line Order
- Information on shipping & handling of
your booth.
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7. Starting in October and BY
REQUEST, we will email you list of current pre-registrants for
The BIG Event.
and finally. . .
8. A courtesy phone call from
us for last minute details.
Q. How
do you promote the show?
A. We promote The BIG Event Trade Fair several ways:
BEFORE...
We heavily market the convention to our members as the most anticipated event
of the year and highlight the popular Trade Fair.
We include your company & your product/service description in our Trade
Fair listing on massagent.com® [Simply click on the "Events" Nav Bar or look for The BIG Event logo
on our homepage by mid-summer.]
We do specific emailings to the membership.
IT'S VERY IMPORTANT THAT YOU
PROVIDE US WITH A COMPLETE & CONCISE DESCRIPTION OF YOUR COMPANY'S
PRODUCT/SERVICE.
DURING...
We place the list of exhibitors with the description
of their product/service & their
phone number in the Official Convention Program Book. Long after the convention
is over, the agents refer to this valuable resource of vendors.
AFTER...
We produce a "Wrap-up Bulletin" for all members & company
reps. which includes a link to all of our participating exhibitors.
Q.
What opportunities do I have to increase my company's visibility?
A. Consider one of our exceptional...
Exhibitor
Partnership Opportunities! |
DELUXE
package
$1,750.00
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1.
2.
3.
4.
5.
6.
7.
8.
9. |
 Two
(2) emailings within six (6) months of signing -linking your website or material from this image...
Two (2) Floor Tiles [18"H x 18"W]
Stand alone signage at Registration
Promotional handout to all attendees
Full page ad in Convention Program Book [10"H x 7"W]
Wall of Honor
Web Banner ad on the association's website [63H x 467W - 72 pixels/inch]
Two (2) Full Convention Registrations...includes meal & drink
tickets!
A listing included with all registration confirmations |
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1.
2.
3.
4.
5.
6.
7. |
One
(1) emailing within six (6)
months of signing -
linking your website or material from this image...
One (1) Floor Tile [18"H x 18"W]
Promotional handout to all attendees
Half page ad in Convention Program Book [5"H x 7"W]
Wall of Honor
Web Tile ad on the association's website [175H x 125W - 72 pixels/inch)
A listing included with all registration confirmations |
Grand
package
$350.00 |
1.
2.
3.
4.
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One
(1) Floor Tile [18"H x 18"W]
Quarter page ad in Convention Program Book [2.5"H x 7"W]
Wall of Honor
A listing included with all registration confirmations |
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Individual
Advertising Opportunities Available...
Please
contact Sheron Gagnon, Trade Fair Manager, by
- mail: MAIA,
91 Cedar Street, Milford, MA 01757
- email: sgagnon@massagent.com
- phone: (508) 634-7378 direct line
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Thank you for your continued support of The
BIG Event. We
appreciate your business! |
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Massachusetts
Association of Insurance Agents, 91 Cedar Street, Milford, MA 01757