Welcome... to The BIG Event Trade Fair Exhibitors' Guide
-- the source for exhibitor information on the Massachusetts Association
of Insurance Agents Trade Fair! We're pleased that you are interested in
exhibiting at The BIG Event Trade Fair.
The show will run from Friday, November 4 to Saturday,
November 5, 2011. Our members always look forward to this annual event
because of the quality and quantity of exhibits. As a result, this show will
continue to grow and entire agencies will be bringing in their Customer Service
Account Reps for
. . . Appreciation Saturday, November 5th!
this year we will be providing an Exhibitors' Lounge that will be open
as a special place for you to check in, get your name badges and information. If you choose to pre-purchase the Full Convention Registration package (includes ALL food & drink tickets) at the discount price of $160.00 per person, you may pick them up
in the Exhibitors' Lounge. Don't forget...the Exhibitors'
Lounge is your place to re-energize with a cup of coffee or
know that if you plan to exhibit with us at The BIG Event Trade Fair, you'll
make 2011 a complete success!
Trade Fair Manager
See me at this year's show and put a deposit on your booth for next year!
What is The BIG Event Trade Fair?
A. The Massachusetts Association of Insurance Agents Annual Convention and Trade
Fair is The BIG Event for independent insurance agents
Who are the Massachusetts Insurance Agents and how many attend?
A. The Massachusetts Insurance Agents are independent insurance agents -- small
business people -- who belong to a professional trade association and who run
their independent insurance agencies as authorized agents of insurance companies.
Approximately 1,800 professional independent insurance agents and customer service
account reps. attend the Massachusetts Association of Insurance Agents Annual
Convention and Trade Fair. Insurance company reps. from the 60+ sponsoring companies
are also in attendance at The BIG Event to meet and
entertain the agents.
is The BIG Event Trade Fair?
A. The BIG Event Trade Fair is Friday, November 4 & Saturday, November 5, 2011.
is the location and hours of The BIG Event Trade Fair?
A. The BIG Event Trade Fair is held at the Marriott Hotel, Copley Place,
110 Huntington Ave, Boston, MA 02116.
The BIG Event Trade Fair will be
OPEN to the public from:
November 4, 2011 from 8:00 a.m. to 1:00 p.m.
November 5, 2011 from 9:00 a.m. to 2:00 p.m.
Q. When are exhibitors allowed to set up their booths?
A. Exhibitors will be allowed to set up their booths on Thursday, November 3, 2011 from 4:00 to 7:00 p.m. and on Friday, November 4, 2011 from 7:00 to 8:00 a.m.
Q. When are exhibitors allowed to dismantle their booths?
A. All Exhibitors MUST KEEP their booths OPEN during
the hours that The BIG Event Trade Fair is open to the public on Friday, November 4, 2011 from 8:00 a.m. to 1:00 p.m. and Saturday,
November 5, 2011 from 9:00
a.m. to 2:00 p.m.
Exhibitors will not be allowed
to dismantle their booths until Saturday, November 5, 2011 at 2:00
p.m. If you fail to stay for the duration of the Trade Fair, you will
not receive your $100 rebate voucher
and you will not be invited back
to the show.
Q. What is the cost for a booth at The BIG Event
A. The cost to exhibit at The BIG Event Trade Fair is $875.00
per booth. Stay for the entire Trade Fair and receive a $100 rebate voucher;
otherwise, you forfeit the $100 and you will not be asked back.
What do I get for $875.00?
A. You will get...
- Booth Space....DOES
NOT INCLUDE TABLE & CHAIRS OR ELECTRICITY
- Standard Booth ID
- Access to the Exhibitors'
- 5 guest passes by
- Exhibit Hall Security
- Unlimited number of
pre-registered booth workers
[$10 fee for AT-DOOR booth worker registration]
- Attendee Listing
by email upon request
- Participation in
our virtual Trade Fair at massagent.com® with
linkage to your website
- Listing in The
BIG Event promotional material that we email
- Description of your
company in the Official Convention Program Book
- Listing in the Wrap-Up
informational email can I expect to receive from you?
A. You will receive
1. A request
for a brief description of your company's
1a. NEW this year...we are offering the opportunity for exhibitors to link to a Video Message for FREE!
Video adds a personal touch to your company description. To utilize this opportunity:
- First, create a short video message using a digital video camera. We suggest a short message, under 2 minutes in length that tells viewers a little bit about your company or welcomes Big Event attendees to visit your booth. You may wish to record a new message for this purpose or use an existing video made by your company.
- Second, upload that video file to YouTube. You will have to create or use an existing YouTube account. Or place the video on your website.
- Third, submit the link to that video to Sheron and she will add the video to the Exhibitor List on the web.
2. A request
for your booth workers' names so
I can pre-register them.
The Marriott Hotel Registration Link if you need to reserve a
Ad Order Link so you can place an ad in the Convention Program e-Book.
Schedule Link and Directions Link.
emailing from Brede Exposition one month before The BIG Event including
- Furniture Order so you can order your table(s) & chair(s) from Brede Exposition Services. THE BOOTH IS NOT FURNISHED.
- Electrical Service Order
- Dedicated Telephone Line Order
- Information on shipping & handling of your booth.
7. Starting in October and BY
EMAIL REQUEST to email@example.com, we will email you list of current pre-registrants for
The BIG Event.
and finally. . .
8. A courtesy phone call from
us for last minute details.
do we promote the show?
A. We promote The BIG Event Trade Fair several ways:
We heavily market the convention to all MAIA members as the most anticipated event
of the year and highlight the popular Trade Fair.
We include your company, product/service description & contact information in our Trade
Fair listing on massagent.com® and a the link to your company's description in our Convention Program e-Book.
We do specific emailings to the membership.
IT'S VERY IMPORTANT THAT YOU
PROVIDE US WITH A COMPLETE & CONCISE DESCRIPTION OF YOUR COMPANY'S
We have the Convention Program e-Book avialable on a huge touch screen in the center of the conference registration area. Long after the convention
is over, all MAIA members and the convention attendees may refer to this valuable resource!
We produce a "Wrap-up Bulletin" for all members & company
reps. which includes a link to all of our participating exhibitors.
Q.What opportunity do I have to increase my company's visibility?
A. Consider purchasing our exceptional...
| Exclusive Exhibitor
For the Exclusive Exhibitor Partnership and other individual
advertising opportunities available...Please
contact Sheron Gagnon, Trade Fair Manager, by
- mail: MAIA, 91 Cedar Street, Milford, MA 01757
- email: firstname.lastname@example.org
- phone: (508) 634-7378 direct line
Thank you for your continued support of The
BIG Event. We
appreciate your business!